Any mechanism, signed by a contracting officer, providing government funds or other resources to an offeror that permits expenditure of such government funds or use of such government resources. A Basic Ordering Agreement is a written instrument of understanding, negotiated between an agency, contracting activity, or contracting office and a contractor, that contains 1 terms and clauses applying to future contracts orders between the parties during its term, 2 a description, as specific as practicable, of supplies or services to be provided, and 3 methods for pricing, issuing, and delivering future orders under the basic ordering agreement.
A basic ordering agreement is not a contract. A procurement system that looks at factors other than only price, such as quality and expertise, when selecting vendors or contractors. An offer to perform the work described in a contract at a specified cost. Government bids are generally cost-specific, based on the cost of labor, materials, profit, and overhead. Bids are normally not negotiated and cannot be changed once accepted by the owner. Bids are time sensitive and are generally good for 30 to 60 days after the bid opening.
The advertisement or invitation to bid, instructions to bidders, the bid form, and the proposed contract documents including any addenda issued prior to receipt of bids. An arrangement under which a purchaser contracts with a vendor to provide the purchaser's requirements for an item s or a service, on an as-required and over-the-counter basis. Properly prepared, such an arrangement sets a limit on the period of time it is valid and the maximum amount of money that may be spent at one time or within a specified period and specifically identifies these persons authorized to accept goods.
Consolidating two or more requirements for supplies or services, previously provided or performed under separate smaller contracts, into a solicitation for a single contract that is likely to be unsuitable for award to a small-business concern. The primary Government repository for contractor information required for the conduct of business with the Government. It has been replaced by SAM.
A certificate issued by the Small Business Administration SBA stating that the holder is "responsible" in terms of capability, competency, capacity, credit, integrity, perseverance, and tenacity for the purpose of receiving and performing a specific government contract.
A written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract. The process in which the awarding agency determines that all applicable administrative actions and all required work of the award have been completed by the recipient and the awarding agency.
A procurement strategy where more than one contractor that is capable of performing the contract is solicited to submit an offer for supplies and services. The successful offeror is selected based on criteria established by the agency's contracting office and the program offices for which the work is to be performed. A mutually binding legal relationship obligating the seller to furnish the supplies or services including construction and the buyer to pay for them.
It includes all types of commitments that obligate the Government to an expenditure of appropriated funds and that, except as otherwise authorized, are in writing. In addition to bilateral instruments, contracts include but are not limited to awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.
Contracts do not include grants and cooperative agreements. The management of all actions after the award of a contract that must be taken to assure compliance with the contract; e. Purchasing, renting, leasing, or otherwise obtaining supplies or services from nonfederal sources. Contracting includes description but not determination of supplies and services required selection and solicitation of sources, preparation and award of contracts, and all phases of contract administration.
It does not include making grants or cooperative agreements. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. An individual or vendor that has entered into an agreement to provide goods or services to an agency. All facts that, as of the date of price agreement, or, if applicable, an earlier date agreed upon between the parties that is as close as practicable to the date of agreement on price, prudent buyers and sellers would reasonably expect to affect price negotiations significantly.
Cost or pricing data are factual, not judgmental; and are verifiable. Cost or pricing data are more than historical accounting data; they are all the facts that can be reasonably expected to contribute to the soundness of estimates of future costs and to the validity of determinations of costs already incurred.
Contracts based on payment by an agency to a contractor of allowable, reasonable and allocable costs incurred in the contract performance to the extent prescribed in the contract. These contracts may not require completion of the contract work, but rather the best efforts of the contractor.
An explicit arrangement under which the contractor bears some of the burden of reasonable, allocable, and allowable contract cost. A notice, either oral or written, that informs the vendor that he or she is in default and states what the vendor has to do to correct the deficiency. The 9-digit number assigned by Dun and Bradstreet, Inc. A report or product that must be delivered to an agency by the contractor or by the sub to the prime contractor to satisfy contractual requirements.
Any cost that is identified specifically with a particular final cost objective. Direct costs are not limited to items that are incorporated in the end product as material or labor. Costs identified specifically with a contract are direct costs of that contract.
All costs identified specifically with other final cost objectives of the contractor are direct costs of those cost objectives. A contract provision that permits the adjustment of contract prices by an amount or percent if certain specified contingencies occur, such as changes in the vendor's raw material or labor costs. An electronic database maintained and posted by the General Services Administration containing the list of all parties suspended, proposed for debarment, debarred, declared ineligible, or excluded or disqualified under the non-procurement common rule by agencies, Government corporations, or by the Government Accountability Office.
The body of regulations that are the primary sources of authority governing the Federal government procurement process. A "simplified" process for procuring commonly used supplies or services by placing delivery orders against Federal Supply Schedule contracts that have been awarded by the General Services Administration GSA for use by numerous Federal agencies.
A type of contract that provides for a firm price or, under appropriate circumstances, for an adjustable price for the supplies or services being procured.
This type of contract typically places the greater risk on the contractor. Free on board at destination; i. Unless the contract provides otherwise, the seller or consignor is responsible for the cost of shipping and risk of loss.
Free on board at origin; i. Unless the contract provides otherwise, the buyer or consignee is responsible for the cost of shipping and risk of loss. Provides that information is to be made available to the public either by publishing it in the Federal Register, providing an opportunity to read and copy records at convenient locations, or upon request, providing a copy of a reasonable described record.
When used with respect to a contract action, means that all responsible sources are permitted to compete. Any management, financial, and other expense which is incurred by or allocated to a business unit and which is for the general management and administration of the business unit as a whole.
A task-order or delivery-order contract for information technology established by one agency for Government-wide use. A historically underutilized business zone that is an area located within one or more qualified census tracts, qualified nonmetropolitan counties, lands within the external boundaries of an Indian reservation, qualified base closure areas, or re-designated areas. A type of contract in which the exact date of delivery or the exact quantity are not specified until a delivery or task order is issued.
Any cost not directly identified with a single final cost objective, but identified with two or more final cost objectives or with at least one intermediate cost objective. The percentage or dollar factor that expresses the ratio of indirect expense incurred in a given period to direct labor cost, manufacturing cost, or another appropriate base for the same period. Department of the Interior — Office of Secretary Management Intern Program In addition, there are government-organized internship programs which provide students or recent graduates the opportunity to gain real-life experience.
Pathways The Pathways Program is a federal initiative that offers internship programs for current students and training and career development opportunities for recent graduates.
The Presidential Management Fellows Program PMF PMF is designed to attract to federal service outstanding men and women from a wide variety of academic disciplines who have a clear interest in, and commitment to, a career in the analysis and management of public policies and programs. Getting Hired: Government Agencies, Organizations, and Search Engines There are several government agencies and organizations that seek candidates with degrees in government contracting and acquisitions. Department of the Air Force U.
Department of the Army U. Department of Commerce U. Department of Defense. Department of Health and Human Services U. Department of Homeland Security U.
Department of Housing and Urban Development U. Department of Justice U. Department of Labor U. The contracting process involves all activities associated with identifying and justifying a mission need, formulating an Acquisition Strategy and Acquisition Plan with the Program Manager PM to meet this need, and implementing the strategy by means of a contract with the private sector. The contracting process has five phases: [1].
Contracting involves many tasks and activities. Acquisition Acquisition covers the conceptualization, initiation, design, development, testing, contracting, production, deployment, logistics support, modification, and disposal of weapons and other systems, as well as supplies or services including construction to satisfy organizational needs intended for use in, or in support of, defined missions DAU ; DoD Acquisition covers a much broader range of topics than procurement.
Acquisition spans the whole life cycle of acquired systems. The procurement of appropriate systems engineering SE acquisition activities and levels of SE support is critical for an organization to meet the challenge of developing and maintaining complex systems.
The Guide for Integrating Systems Engineering into DoD Acquisition Contracts addresses how systems engineering activities are integrated into the various elements of acquisition and procurement DoD a. Multiple acquisition process models exist.
An acquisition process for major systems in industry and defense is shown in Figure 1. The process of acquisition is defined by a series of phases during which technology is defined and matured into viable concepts. These concepts are subsequently developed and readied for production, after which the systems produced are supported in the field.
Acquisition planning is the process of identifying and describing needs, capabilities, and requirements, as well as determining the best method for meeting those requirements e. This process includes procurement; thus, procurement is directly linked to the acquisition process model.
The process model present in Figure 1 allows a given acquisition to enter the process at any of the development phases. For example, a system using unproven technology would enter at the beginning stages of the process and would proceed through a lengthy period of technology maturation.
On the other hand, a system based on mature and proven technologies might enter directly into engineering development or sometimes even production. The procurement of complex systems usually requires a close relationship between the offeror and supplier SE teams due to the breadth and depth of SE activities. SE is an overarching process that the program team applies in order to transition from a stated capability need to an affordable, operationally effective, and suitable system.
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